BIAS Help CenterFinancial How to process your month endHow do I create Beginning Fund Balances? (1st Month Only)

How do I create Beginning Fund Balances? (1st Month Only)

For the new year, the beginning balances for the funds need to be established.  Once the the prior year is finished and the December Treasurers Report is in balance, continue with the steps below.

Go to: Transactions > General Ledger

Using Beginning Balance Wizard
  1. Click Add New
  2. Enter Date to 01/01 of the new year
  3. Select Type Beg Bal
  4. Click GL Wizard

The Wizard will show the prior year Ending Balance for each fund, the new year Starting Balance and the corresponding BARS code.  Also confirm that Reserved funds are using a 308 10 BARS code.  If the fund has both a 308 80 and a 308 10, BIAS will use the 308 80.

  1. If balances are correct, click Update

BIAS will create the Beginning Balance entry

  1. Review entry, click Save & Close
Entering Beginning Balance Manually
  1. Click Add New
  2. Enter Date to 01/01 of the new year
  3. Select Type Beg Bal
  1. Enter the Ending Balance for the fund from the December Treasurers Report of the prior year into the Amount column
  2. Enter Beginning Balance BARS code for the fund.  (Repeat steps 4-5 for each fund.
  3. Confirm Beginning Balance Amount total matches the Ending Balance total from the Treasurers Report
  4. Click Save & Close

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