BIAS Help CenterFinancial Other General Ledger ProcessesHow do I void a General Ledger transaction?

How do I void a General Ledger transaction?

When a General Ledger transaction is entered incorrectly and needs to be voided it is important to void it properly.  

The ability to void a transaction is based off of user rights.  If rights are needed, have the Primary contact for the entity notify BIAS Support.

Go to Transactions > General Ledger

  1. Click to highlight transaction that needs to be voided
  2. Click View

  1. Click Void

  1. If the transaction needs to be recreated, check Void Transaction.  The transaction will be voided and the accounts payable entry will move from Paid to Unpaid for editing and repayment.
  2. If both the transaction and the accounts payable need to be voided, check  Void Transaction and Void Accts Payables.

  1. Enter a Reason for voiding the transaction.  This will appear in the Memo field on the transaction
  2. Click Void

  1. Click Print to make a copy of the void for auditing records.

  1. Click Close

The transaction will no longer show an Amount, the Memo now shows the reason for the void, void is checked.

Congratulations, you are done!

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