BIAS Help CenterFinancial Annual ReportingHow do I start the Schedule 09?

How do I start the Schedule 09?

Gather amortization schedules for bonds, loans and other debt that show beginning balances, proceeds (i.e. additions), principal payments (i.e. reductions), interest payments and ending balances by year.

Keep them in a folder to be used later in the Schedule 09 process.

Do you want to prepare a year end accrual balance spreadsheet manually or using the Accrual Balance report in BIAS?

To prepare manually, you will need the following columns:

Employee Name

Accrual type (Vacation, Sick, Comp, etc.)

Ending Balance

Hourly Rate

Factor (cash out percentage where .5=50%, 1=100%, etc)

Cost (Ending Balance x Hourly Rate x Factor

Enter the data

The data can come from BIAS Payroll or where ever you track your accruals.

Was the Accrual Balance Report run at the end of the year and saved for Annual Reporting?

  • While BIAS can generate an Accrual Balance report to Excel saving time, it has limitations.  The date used to generate the report determines the balance as well as the rate and employees.  Consider the following:
    • Does the Ending Balance reflect Dec hours?
    • Does the Hourly Rate reflect the prior year rate?
    • Are all active employees as of the end of the year included?

When running the Accrual Balance Report on Dec. 31, it will reflect the current rates, but may not include final December accrual balances.  If the accrual report are run later in the following year, the report may be impacted by rate changes and employees that have been made inactive.  

What version of payroll is being used?

Go to Advanced Payroll > Reports > Accrual Balances

  1. Changed the date to 12/31/YYYY (reporting year).
  2. Click Factors and confirm that the items with boxes checked are paid out at separation.  Also confirm the rate for which it is paid.
  3. Check Payout Items Only
  4. Click Excel to generate the report.

Depending on when payroll is run and how accruals are earned, check Use Whole Month to capture all accrual items.  

  1. In the Export to Excel window, check:
    • mt.BalancesEmployeeName
    • mt.BalancesPosition
    • mt.BalancesStatus
    • mt.BalancesAccrualType
    • mt.BalancesEnding
    • mt.BalanceHourly Rate
    • mt.BalancesFactor
    • mt.BalancesCost
  2. Click Excel to export

  1. Enter File Name
  2. Click Open to save it in desired folder location.
  1. Launch Excel and open the exported file.

Go to Basic Payroll > Reports > Accrual Report

  1. Changed the date to 12/31/YYYY (reporting year).
  2. Click Settings and confirm that the items with boxes checked are paid out at separation.  Also confirm the rate for which it is paid.
  3. Check Buyout Only
  4. Click Excel to generate the report.

  1. In the Export to Excel window, check:
    • Name
    • Accrual Type
    • Ending Hours
    • Hourly Rate
    • Line Cost
  2. Click Excel to export.

  1. Enter File Name
  2. Click Open to save it in desired folder location.
  1. Launch Excel and open the exported file.
Congratulations, you are done!

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