BIAS Help CenterPayroll How do I process payrollHow do I review checks before printing?

How do I review checks before printing?

Before starting this section, be sure to complete enter time and earnings.

Print Review

Go to Advanced Payroll > Payroll Control Center

Reviewing paychecks before issuing them is an important step in you payroll process.  BIAS provides two ways for review:  by employee paycheck and by pay item totals.

  1. Click Pay Cycles tab
  2. Click Print Review

  1. Use filters for Group, Employee number range, and paycheck Date as desired.  Leave blank for all paychecks to be listed.
    • For review sheets by employee, check Print Employee Record, Earnings, Accruals, Deductions, or BARS Distributions to include in report.
    • For review sheets by item, check Print Totals Earnings, Accruals, or Deductions to include in report.
  2. Click Preview, Printer or PDF to review, save or print report.

In Advanced Payroll (v2) the checkbox for Show Rates will toggle between showing the rate for calculated items ,such as Longevity or LEOFF, and showing the calculated dollars.

Printing employee review sheets before payroll is posted will add the term Preliminary to the report title.  After posting payroll, this will change to Final.

Benefits Reports

Go to Advanced Payroll > Payroll Control Center

Produce benefit totals reports before posting payroll as part of your review and after posting to document and produce AP entries.

  1. Click Pay Cycles tab
  2. Click Benefits

  1. Enter information in desired filters for Pay Cycle Dates, Employee #'s and Plans or leave blank for all benefits and deductions.
  2. Click Generate to populate benefit totals on the screen.
  3. Click Print To print benefit reports.

  1. After Print is clicked the Plan window will open, select a single Plan report or leave blank for all.
  2. Click Preview or Printer or PDF to save or print report.

Add Non-Employee Costs LEOFF 1 Retirees

Go to Advanced Payroll > Payroll Setup

LEOFF and PERS reports have three separate parts.  First report by employee cost, employer cost,  reportable wages. Second, Reportable hours by employee.  Third, breaks down the reportable wages and hours by reportable month.

  1. Click Benefits & Deductions tab
  2. Click to Highlight the desired benefit.
  3. Click Non Employee Costs

  1. Click Add New
  2. Enter Name
  3. Enter monthly Amount
  4. Enter expense Distribution

Review Non-Employee Costs

Advanced Payroll > Payroll Control Center

  1. Click Pay Cycle tab
  2. Click Benefits

  1. Select Month Year
  2. Click Non Employee Costs

  1. Click to Highlight Plan
  2. Click Edit

Non-employee costs will be added in the full amount each time the associated benefit report is ran.  If benefits are paid semi-monthly, make sure to record the semi-monthly amount in non-employee costs.  Otherwise, use the monthly amount when paying benefits monthly.

Produce Benefit Entries

  1. Check Select for desired benefits to pay
  2. Click Create AP, benefits will disappear from the list when the AP is generated.

Check For Non-Paid Employees

Got to Advanced Payroll > Payroll Control Center

This report looks for active employees without a timesheet for the selected pay cycle.

  1. Click Pay Cycles tab
  2. Click Non Paid, report will automatically preview on the screen.

  • The report includes Employee #, Name, Group, and Position.
  • If an employee on the report needs to be paid, follow the direction for Add Individual Paycheck.  If not, continue on to Step 4:  Submit & Print Checks.

Add Individual Paycheck

Go to Advanced Payroll > Payroll Control Center  

Creating paychecks from the Pay Cycles Tab is the most efficient way to start processing payroll.  Sometimes, only a single paycheck is need.

  1. Click Employees tab
  2. Click to highlight Employee
  3. Click Create Payroll

  1. Enter Pay Type
  2. Enter Date
  3. Enter Pay Period
  4. Enter Period Hours (optional)
  5. Click Create

  • A default paycheck will open to the Time & Earnings tab.  This can be filled out now or click Close to modify later with the rest of the checks in the Pay Cycle tab.
Congratulations, you are done!

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