BIAS Help CenterPayroll MaintenanceHow do I enter W-4s in BIAS?

How do I enter W-4s in BIAS?

To help employees with the new W-4, refer them to the IRS FAQs and the Tax Withholding Estimator.

BIAS must be updated to the Athena release for the New W-4 calculations.  Changes to Employee setups should always be completed before the next pay cycle is created.

Is BIAS updated to the Athena Release?

Update BIAS

How do I update BIAS?

After BIAS has been updated:

What version of payroll is used?

Go to Advanced Payroll > Payroll Control Center

  1. Click Employees tab
  2. Click to highlight desired employee
  3. Click View

Is the employee using the old W-4 or the new W-4?

No action is needed, BIAS will use the current settings.

  1. Click Edit

  1. Check New W4

  1. Select Filing Status

  1. Check Box 2c and/or fill in total dollar amount for Box 3, Box 4a, Box 4b, & Box 4c based on employees new W-4.

  1. To test the W-4 settings, click the blue magnifying glass.

  1. Click Save

When a new pay cycle is created, the new tax settings will appear in the Employee Summary tab.  Until the pay cycle is posted,  switching between the old W-4, the new W-4 or making changes to the W-4 boxes is allowable. Any changes made here do not change the settings in the Employee Setup.

Go to Payroll > Payroll Control Center

  1. Click Employees tab
  2. Click to highlight desired employee
  3. Click Tax Defaults tab

Is the employee using the old W-4 or the new W-4?

No action is needed, BIAS will use the current settings.

  1. Click Edit

  1. Check New W4

  1. Select Filing Status

  1. Check Box 2c and/or fill in total dollar amount for Box 3, Box 4a, Box 4b, & Box 4c based on employees new W-4.

  1. To test the W-4 settings, click the blue magnifying glass.

  1. Click Save

When a new pay cycle is created, the new tax settings will appear in the Employee Summary tab.  Until the pay cycle is posted,  switching between the old W-4, the new W-4 or making changes to the W-4 boxes is allowable. Any changes made here do not change the settings in the Employee Setup.

What version of payroll do you use?

Go to Advanced Payroll > Payroll Control Center

  1. Click Employees tab
  2. Click to highlight desired employee
  3. Click View

Is the employee using the old W-4 or the new W-4?

No action is needed, BIAS will use the current settings.

  1. Click Edit

  1. Check New W4

  1. Select Filing Status

  1. Check Box 2c and/or fill in total dollar amount for Box 3, Box 4a, Box 4b, & Box 4c based on employees new W-4.

  1. To test the W-4 settings, click the blue magnifying glass.

  1. Click Save

When a new pay cycle is created, the new tax settings will appear in the Employee Summary tab.  Until the pay cycle is posted,  switching between the old W-4, the new W-4 or making changes to the W-4 boxes is allowable. Any changes made here do not change the settings in the Employee Setup.

Go to Payroll > Payroll Control Center

  1. Click Employees tab
  2. Click to highlight desired employee
  3. Click Tax Defaults tab

Is the employee using the old W4 or the New W4?

No action is needed, BIAS will use the current settings.

  1. Click Edit

  1. Check New W4

  1. Select Filing Status

  1. Check Box 2c and/or fill in total dollar amount for Box 3, Box 4a, Box 4b, & Box 4c based on employees new W-4.

  1. To test the W-4 settings, click the blue magnifying glass.

  1. Click Save

When a new pay cycle is created, the new tax settings will appear in the Employee Summary tab.  Until the pay cycle is posted,  switching between the old W-4, the new W-4 or making changes to the W-4 boxes is allowable. Any changes made here do not change the settings in the Employee Setup.

Congratulations, you are done!

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