BIAS Help CenterPayroll How do I process payrollHow do I create a new payroll cycle?

How do I create a new payroll cycle?

Before starting this section, be sure to complete Reviewing payroll information.

Create a new cycle

Pay cycles are assigned a type and a date so that checks can be grouped and controlled accordingly.

Go to Advanced Payroll > Payroll Control Center

  1. Click Pay Cycles tab
  2. Click Add New Cycle

  1. Click Add New
  2. Enter the Date of your pay cycle.
  3. Check Draw if it is a Draw paycheck, leave unchecked if not a Draw paycheck.
  4. Select Type typically will be Monthly, Semi-Monthly, or Bi-Weekly, but can be custom.  For Draw paychecks, select Draw from the drop down menu in addition to selecting the checkbox.
  5. Enter the Begin and End of pay cycle dates.  The dates may fill in by default or they can be overridden as needed.
  6. Enter Default Memo to print a check memo for all paychecks.  This is also used in the General Ledger as a transaction memo.
  7. Check Reviewed to keep track of the payroll review process.
  8. The AP Group dropdown allows for the selection of the Fund and Bank account groups set up in Accounts Payable.
  9. Click Select

Add Employees to pay cycle

Employee Checks are created as a batch process .  Checks can be filtered by group and added with or without default hours worked.

Go to Advanced Payroll > Payroll Control Center

  1. Click on Pay Cycle tab
  2. Click Add New Employees

  1. Verify the Cycle
  2. Verify the Cycle Date
  3. Check both the Period Begins and Period Ends dates.
  4. Select Period to filter employees by pay frequency.  It will default to the same as the Pay Cycle, but can be changed to allow other employees into the pay cycle.

The Period filter can be used to add quarterly paid employees into a semi-monthly Pay Cycle.  This can be used as an alternative to creating a separate Pay Cycle for volunteer pay.

  1. Period Hours will add a default number of hours worked to all employee checks.  Highlight and delete if you want all checks to start with zero hours.
  2. In the Groups Tab check to select employee groups for creating paychecks.
  3. Click Generate List to populate a list of all employee checks to be created.  Uncheck employees if you do not want a check created for a specific employee.
  4. Click Create to build the default paychecks for all selected employees in the list.

This process can be repeated as many times as necessary.  BIAS will not allow any duplicate paychecks and will automatically exclude employees who already have a checked created for the Pay Cycle.

Congratulations, you are done!

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